Feds publish revised I-9 Form - Business Management Daily

That old stalwart of HR paperwork?the I-9 Form?got its much-anticipated face lift today.

The U.S. Citizenship and Immigration Services (USCIS) issued a new version of the Employment Eligibility Verification Form. Employers have been required since 1986 to complete the I-9 Form for each new hire to verify the person?s identity and work eligibility, then to keep a copy of the form on file.

The USCIS announced the change in the Federal Register on March 8 and published the new form on its web site.

60-day grace period. Employers can immediately start using the new form, which carries a ?Rev. 03/08/13)N? notation in the bottom left corner. The USCIS is giving employers 60 days to put the form in action. ?After May 7, 2013,? the agency says, ?all employers must use the revised Form I-9 for each new employee hired in the United States.? ?

Employers that fail to use the correct form after 60 days open themselves to the varying penalties under the law.

What?s new? According the USCIS, the new form ?makes several improvements designed to minimize the errors in form completion." These include:

• Adding new data fields, including room for the employee?s telephone number and email address, as well as foreign passport information;
• Clarifying the form?s instructions; and
• Revising the layout of the form and expanding it from one to two pages (not including the form?s instructions and List of Acceptable Documents)

Note: Employers do NOT have to complete a new Form I-9 for current employees if they already have a complete I-9 on file for that worker (unless reverification applies). Unnecessary verification efforts of your employees could trigger a discrimination complaint. So, starting today, only use the new form with new hires or employees who need I-9 reverification.

USCIS has also scheduled free webinars to help employers learn about the new form.

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